If you delegate a task, the person who wears it, want to be responsive and proactive to. If they can fill very well, so it almost feels like you "read minds" even better. But the time to reach this level is required, and some work. Also the report or directly the most experienced assistants need some instructions on how you want things.
In Uassist.ME we work with customers who are very busy and need assistants to help with the planning, Internet search and other tasks. We have found that a successful relationship between someone who has the delegation of tasks and someone will pick you up on trust and communication.
Here are some of our favorites and don'ts to help you make the most of the delegation of tasks, virtually or in person.
Take the time to train.
This may seem paradoxical to have to take the time to train someone on a task or to spend - after all, why to delegate, because you want to download this paper. But if you hire a virtual assistant or work with someone in the office, you need to invest a little time in the relationship in advance if the assistant is up to you, work and know its rules. This expense is amortized in the shortest possible time.
No cultivate patience.
The person who is likely to delegate wants to impress you, but be aware that there is a learning curve. Remain patient as you explain things, especially if his assistant is a virtual world. It is important to remember that you are not working with a machine or a robot - is inevitable bumps in the road. After the wizard gets up to speed, you can trust them and larger the distribution more complex tasks.
No set reasonable expectations.
Clear rules are important in the delegation, especially early in the relationship. The bar high for his assistant knows what purpose and maintains it. Deadlines assistants also help you plan your day more efficiently. Remember, though, that can not be all the time, "as soon as possible." Who sets unrealistic standards and only serve to highlight his assistant.
Do not make assumptions.
You can delegate no good without the communication and continuous feedback. Check regularly with assistants to tell them how they are doing. One of the most important rules for our participants always respond to e-mails, even with a simple "will." In return, we expect our customers to do the same. I suggest you take a few minutes out of your day to check the work of the assistants, especially if they are new to a project or team and is only for you and your business. Be sure to provide feedback if they have completed a task. A brief "good work" is enough.
For you do not move the updates.
Stay informed the participants as much as possible to changes in the schedule, scope, tasks, and other problems that may arise. If you keep your VA in the dark as he or she tries to manage their calendar, it is likely to plan in the meetings at the wrong time. Let your assistant knows what for you to understand their priorities most important. And do not forget to provide cutting or periods, as it will help you to organize the delivery of tasks.
Your assistant is not neglected.
Some people do not, calls or e-mails respond by his assistant that really limits their usefulness. Once a task has been delegated, still if their assistants needed your responsibility, questions and further information.
We encourage our customers, by whatever means is best to communicate with their assistants for them. For example, a customer does not use e-mail very effective, and complained of problems communicating with his assistant. He suggested we try WhatsApp, to communicate with her and with this medium to communicate frequently during the day, ultimately strengthening the relationship.
Knowing how to work with the public, either virtually or in person, can help to more effectively delegate. Consequently, the entire team will be more productive and efficient.
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